ACADEMIC REGULATIONS

Student Classification 
Students who have been admitted to the college are classified according to the number of semester hours of credit they have earned as follows: 
 

Freshman 
Sophomore 
Junior 
Senior
fewer than 30 hours 
at least 30 but fewer than 60 hours 
at least 60 but fewer than 90 hours 
90 hours or more 

Students are unclassified if they have not been admitted as degree-seeking students
but are enrolled on a limited basis.

Academic Advisor 
When a student is admitted to the College, a faculty adviser is appointed to give the student assistance in developing a program and to monitor progress toward completion of that program. During the advising periods each semester, the adviser will help select courses that meet the goals of the student’s program. The initial adviser appointment is made on the basis of the student’s interests as stated on the application form. A student should visit the registrar’s office to request a change of adviser whenever interests or goals change.

Academic advising is an important area of faculty responsibility in a supportive environment which emphasizes the importance of teaching and learning. Throughout the educational program at Trinity, each student is offered advisement in the selection and planning of his/her academic program. Academic advising is seen as a continuous process through which the student clarifies and evaluates personal goals in life, career and education. Ultimately, however, a student’s educational program is
his/her own responsibility. By recognizing the student’s right to personal decisions and freedom of choice, Trinity seeks to stimulate and support the individual person’s development and maturation.

Registration Procedure
The following Registration procedure has been established for students in the traditional program at Trinity.

  1. Shortly after the mid-point of each semester, the process of academic advisement begins for the subsequent semester.

  2. Registration materials are sent to student and faculty mailboxes.

  3. Students sign up to meet with their faculty advisers to review their academic history, including the courses for which they are currently registered, and to plan for the next semester’s course load.

  4. Once a course schedule is developed and mutually agreed to, the student registers online through the student portal at the assigned time.
  5. Note: Students with holds on their accounts will not be allowed to complete the registration process until the holds are cleared.

    Business Hold – You will be directed to the Business Offi ce to make arrangements for payment and for permission to register.

    Immunizations Hold – You will be directed to the Student Development Offi ce for arrangements and for permission to register.

    Registrar’s Hold – Graduating seniors who have not completed the Application to Graduate form will be directed to the Registrar’s Office.

  6. After registration is completed, students may print off a copy of their course schedules online through the student portal.

  7. Billing statements, with due dates are mailed to each student on dates established by the Business Office.

  8. Final registration for the semester will be held the morning before the fi rst day of class.

Student Load 
The student load is normally 16 hours per semester. A heavier load is permitted only with the approval of the advisor. An overload is taking more than 18 hours per semester and students are assessed a per credit fee as established by the College. A student’s previous academic record and current employment responsibilities are important factors in the number of semester hours he/she is permitted to take. Twelve hours is the minimum number for classification as a full-time student.

Attendance
Students are expected to attend all class and laboratory sessions for which they are registered. While faculty members are not required to take attendance, no system of “cuts” is recognized. A student’s attendance record will affect the instructor’s evaluation of his or her classwork. Any anticipated absence on the part of the student must be cleared with the instructor. Penalty or makeup privileges for absences are left to the discretion of the instructor.

In the case of a prolonged absence, it is the duty of the student to notify his or her instructors and the student development offi ce. Faculty members are requested to bring to the attention of the student development offi ce when an absence on the part of a student that can be considered detrimental to the student’s academic performance.

Each instructor is expected to emphasize in the syllabus the importance of class attendance and to inform the students of policies and procedures regarding absences, makeup privileges and the extent to which class attendance will be factored into the fi nal grade for the student’s performance. It is the responsibility of the student to inform the instructor of the reasons for all class absences.

Auditing
A student may elect to audit a course rather than take it for credit. Permission to audit a course must be obtained from the class instructor. An auditor may attend all classes and participate in all activities of the course but does not have an obligation to fulfi ll any of the requirements of the course, nor does the instructor have an obligation to evaluate the auditors work. Changes from audit to credit and vice versa will be allowed until the grade “W” is no longer used during the semester. Full-time students are permitted to audit a course at no cost. All others will be charged $90 per credit hour. An audit form is available online and at the registrar’s offi ce, and must be submitted at the time of registration.

Independent Study
Independent study offers students the opportunity to explore a selected topic when the academic interests cannot be met by regular curricular offerings. Students must be matriculated to the College, and in good academic standing to enroll in an independent study. Credit earned through an independent study is determined by the supervising faculty member.

A maximum of six (6) hours of independent study will be computed in requirements for graduation. A maximum of one course (3-4 hours) of independent study may be used to fulfi ll the requirements for a given major or minor. Students should complete the Independent Study Request form in cooperation with the faculty supervisor who will determine the format of the independent study. The form is available in the Registrar’s Offi ce, as well as online. The completed request form should be submitted by the student to the Registrar’s Offi ce. Final approval of the independent study is granted by the Provost in accordance with faculty load. Instructors are not obligated to offer independent study courses.

Grading System 
One of the following grades will be issued for each course taken at Trinity and will
appear on the official transcript: 
 
 

Grade Interpretation Grade Points Per Semester Hour
Excellent 4
B Good 3
C Satisfactory 2
D Unsatisfactory 1
F Failing 0
H/P/F Honors/Pass/Fail is used in select courses 0
AU Audit 0
CR/NC Credit/No Credit is used for interim and FYF courses 0
NR No Report is issued for grades not submitted 0
I Incomplete (hours included in GPA calculation) 0
W Authorized withdrawal (2nd - 6th week of the semester) 0
WP Authorized withdrawal passing (after 6 weeks of the semester) 0
WF Authorized withdrawal failing (after 6 weeks of the semester) 0
R Repeated course 0

Plus (+) grades add 0.3 grade points per hour and minus (-) grades subtract 0.3 grade points per hour.

Grade-point average is determined by dividing the number of grade points earned by the number of semester hours attempted. To meet graduation requirements, a student must earn at least 125 hours with a minimum cumulative grade-point average of 2.0.

Course Grade Change
A student’s course grade, after having been submitted by the instructor, shall not be changed
unless an incorrect grade, by reason of clerical error or miscalculation, has been submitted for
the student. All exceptions to the above policy must receive the approval of the Registrar and the Provost. Instructors may pick up a grade change form at the registrar’s office.

Incomplete Grades
The incomplete grade “I” is a temporary grade indicating that work for the course is not
complete. Instructors may assign an incomplete “I” grade in a course that the student cannot
complete on time due to extenuating circumstances, such as major illness or a death in the family, by filing an Incomplete Grade Request Form with the registrar’s offi ce prior to the end of the current grading period. The date by which a student must complete a course is determined by the course instructor, but may not be more than 30 days after the last day of the term in which the “I” grade was awarded.

At the time of the incomplete request, instructors will provide the grade the student is currently earning in the course which is the grade the student can expect to receive if the course is not completed by the agree-upon deadline. In extenuating circumstances, requests for an extension beyond one semester should be made, in writing, to the registrar prior to the previously approved deadline. Both the instructor and student must agree to the extension. Students with incomplete grades, whose GPA’s are below good-standing, are not eligible to enroll in the following semester until the incomplete grades are fi nished.

Dean's List
This academic achievement is recognized for students who achieve a semester GPA of 3.5 or
better and complete the semester as a full-time student.

Repeated Courses 
The policy for repeating a course to improve a previously earned grade includes the following
provisions:

1. The repeated course is subject to regular registration and fi nancial policies.
2. The higher grade earned will be used to determine the student’s GPA and academic status. The lower grade will be shown along with a notation indicating a repeated course, which will no longer affect the calculation of the cumulative GPA.
3. A grade earned at Trinity cannot be replaced by transferring the equivalent course from another college.

Changes in registration,withdrawals from courses,and requests for an incomplete
grade must be done in the registrar’s office at the student’s initiative.

Changes in Registration 
Through the fi rst full week of classes, courses may be dropped or added without any charge for the registration change, but appropriate tuition charges will apply. After the fi rst full week a charge will be assessed for any change in registration. After the 10th day of a semester, students cannot add a course.

Withdrawal from Courses 
A student may withdraw from a course without a transcript entry through the fi rst full week of
the semester. After the 10th day of the semester, every registered course will have a transcript
entry. Normally a student is not permitted to withdraw from a course after the 10th week of the
semester.

Academic Probation 
The records of all undergraduate students are reviewed after each semester, and the academic status of full-time students is determined using the following schedule:

  1. A student will be placed on academic probation if either of the following conditions occurs:

    1. Cumulative grade point average (GPA) meets minimum GPA needed for continuation but falls below the minimum cumulative GPA required for good standing.

      Minimum GPA Levels Required for Continuation and Good Academic Standing

      Cumulative
      Hours Attempted
      Min Cumulative GPA
      Needed for Continuation
      Min Cumulative GPA
      Required for Good-Standing
      1-15 1.00 1.50
      16-29 1.10 1.60
      30-45 1.20 1.70
      46-59 1.30 1.80
      61-75 1.40 1.90
      76-89 1.50 2.00
      90-105 1.70 2.00
      106-119 1.90 2.00
      120 or more 2.00 2.00

    2. Cumulative completion rate falls below the minimum standards for academic progression

      Minimum Academic Progression Standards

      Cumulative
      Hours Attempted

      Min Percentage of Successful Completion

      1-30 50%
      31-45 55%
      46-60 60%
      61-75 65%
      76-90 70%
      91-105 75%
      106-119 80%
      121 or more 85%


      The minimum standards for academic progression at the end of a semester are based on the number of cumulative semester hours earned as a percentage of the cumulative semester hours attempted. This calculation includes all courses with a W, WP, or WF grade. Repeated courses count towards cumulative hours attempted.
  2. 2. Students placed on academic probation will be notifi ed of their probationary status by
    electronic mail sent to the student’s Trinity account and by regular mail to the student’s home address. If a student gives consent or the dependent status of a student is verifi ed, a copy of the notification letter will also be sent to the parent(s)/guardian(s) by regular mail, which will include the terms of probation.

    3. Students on academic probation will be required to meet a number of conditions outlined by the Academic Performance Review Committee. Conditions will include but are not limited to a reduced number of semester hours, faithful class attendance, an accountability mentor, and a presemester meeting with the Director of the Offi ce of Learning Services.

    4. During a probationary semester, failure to meet the specifi ed conditions of probation could subject students to academic dismissal during that semester, a decision which will be made by the Academic Performance Review Committee.

    5. At the end of a probationary semester, the student must have achieved a current semester GPA as defined below. Failure to meet this current semester goal will subject the student to academic dismissal at that time.

    Probationary Student Current Semester Minimum Requirement

    Cumulative
    Hours Attempted
    Min Current Semester GPA Required to Avoid Dismissal
    1-15 1.70
    16-29 1.80
    30-45 1.90
    46 or more 2.00

    Example: A student who has attempted 14 semester hours during the fi rst semester and, therefore, is placed on probation in the second semester must obtain a current GPA of 1.80 or above in the second semester. Students who fail to meet the semester GPA goal during the semester they are on academic probation will be subject to academic dismissal.

    If students meet or exceed the minimum current GPA requirement during a probationary semester yet their cumulative GPA has not reached the level of academic good-standing, they may continue their studies the subsequent semester while remaining on academic probation with a new current GPA goal for the subsequent semester.

Academic Dismissal 

  1. At the end of a semester:
    1. A student will be subject to academic dismissal if any of the following conditions occur:

    a. Failure to achieve the minimum cumulative GPA needed for continuation.
    b. If on academic probation, failure to achieve the minimum current semester GPA required to
    avoid dismissal.
    c. Failure to achieve the minimum academic progression standard.
    *Communication of academic dismissal is sent by electronic mail to the student’s Trinity account and by regular mail to the student’s home address.

    2. A student who wants to appeal an academic dismissal decision must observe the following procedures:

    a. Submit an appeal in writing to the Registrar within fi ve days after receiving notice of dismissal. The appeal should explain previous academic diffi culties and outline a detailed plan for improved academic performance. The Registrar will refer the appeal to the Academic Performance Review Committee for disposition (or in the cases where an Academic Performance Review Committee has made the decision to dismiss, then a subsequent appeal is submitted to the Provost, whose decision is final).
    b. The basis of the appeal must be based on truly extraordinary circumstances such as serious and documented illness or injury, family crisis, or unique academic diffi culty for which a specific remedy plan has been included in the appeal letter. The decision of the Academic Performance Review committee will be announced to the student in writing within two weeks of receipt of the appeal.
    c. Students readmitted on the basis of an appeal will be placed on academic probation and subject to the probation policy stated above.

* If a student gives consent or the dependent status of a student is verified, information related to the student’s academic performance may be shared with the parent(s)/guardian(s).